This Privacy Policy explains how the Keenesburg Historic Preservation Commission, presented through “Voices of Keenesburg”, collects, uses, and protects personal information shared through this website.
Because this project centers on personal memories, photos, and recorded voices, we want you to know clearly how your information and your stories are handled. This Policy applies when you visit the site, contact us, or contribute stories, photos, documents, or recordings.
Depending on how you interact with Voices of Keenesburg, we may collect the following types of information:
- Contact details such as your name, email address, phone number, or mailing address when you send us a message, fill out a form, or contact us by email.
- Story submissions including written memories, biographical details, dates, and place names you choose to share.
- Photos and documents that you provide, which may include captions, dates, locations, and the names of people shown.
- Audio or video recordings of interviews or stories, along with any notes we keep to help organize and describe them.
- Basic website usage information, such as pages visited and general technical data (for example, browser type or device), which may be collected through simple analytics tools to help us understand how the site is used. We do not use this information to identify you personally.
We use the information you share with us to support this community history project and to keep in touch with you. In particular, we may use your information to:
- Respond to your questions and requests, including messages sent through the Contact page or by email.
- Organize, preserve, and manage the archive of stories, photos, documents, and recordings so they can be found and understood in the future.
- Publish and share stories and materials on this website, in exhibits, presentations, or related project materials, when we have your permission to do so.
- Improve the website and project by understanding how people use the site and what kinds of content are most helpful.
- Meet legal and community obligations, such as record-keeping for the Keenesburg Historic Preservation Commission or responding to lawful requests.
Because this is a community, non-profit history project, we aim to treat your stories and information with care and respect.
When you share stories, photos, documents, or recordings with us, we generally rely on your consent to use those materials for project purposes. Whenever possible, we will talk with you about how your contribution may be used (for example, on the website, in a public program, or in future exhibits) and note any limits you ask us to respect.
You may withdraw or change your consent for future use of your personal information or contributions at any time, where this is practical and consistent with our role as a historical archive. Some uses that have already taken place (for example, a printed booklet) may not be fully reversible, but we will work with you in good faith to address your concerns.
We treat your contact details and personal stories as part of a shared community archive, not as something to be bought or sold.
We may share information in the following situations:
- With town offices or community partners that work with the Keenesburg Historic Preservation Commission on this project or related activities, when sharing is needed to carry out the project.
- With service providers such as website hosting, email, or basic analytics services that help us operate the site. These providers may process limited information on our behalf and are not allowed to use it for their own marketing.
- When required by law, for example in response to a lawful request from a public authority.
We do not sell your personal information or your stories to advertisers or commercial organizations.
We store contact information and project materials in ways that fit a small, community-based history project.
Digital information, such as emails, documents, and recordings, may be stored on password-protected computers, cloud storage, or website systems used by or for the Keenesburg Historic Preservation Commission. Physical materials, such as printed photos, notes, or paper consent forms, may be kept in secure town or project files.
We take reasonable steps to protect your information from loss, misuse, or unauthorized access, while recognizing that no system is perfectly secure. If we become aware of a serious issue affecting your personal information, we will make reasonable efforts to let you know and to address the problem.
We want you to feel comfortable sharing your memories and materials. Within the limits of running a historical archive and any legal requirements, you have several choices related to your personal information and contributions.
The table below summarizes key rights and what they usually mean in the context of Voices of Keenesburg.
| Your right or choice | What it usually means here |
|---|---|
| Access your information | You can ask us what personal information and contributed materials we hold about you, and request a general description or copy where practical. |
| Correct or update details | You can ask us to correct contact details, names, dates, or other information about you that is inaccurate or incomplete. |
| Request removal or limited use | You can ask us to remove or limit how we use your personal information or materials, especially online. We will honor reasonable requests when possible, while balancing the project’s role as a historical archive. |
| Change how your story is shared | You can tell us if you would like your name removed from a public story, or if you prefer your contribution to be shared only in certain ways (for example, in the archive but not on the website). |
| Withdraw consent for future use | If you previously agreed to a certain use of your materials, you may withdraw that consent for future uses. Some uses that have already happened may not be fully reversible, but we will work with you on reasonable steps going forward. |
Many important memories in Keenesburg involve children, families, and schools. We take special care with stories and materials that involve minors.
- We seek parent or guardian consent before collecting or publicly sharing stories, photos, or recordings that clearly identify a child.
- We may ask for limits on how a child’s name, image, or voice is used, and we will work with families to respect those limits.
- If you are a parent or guardian and have questions or concerns about a child’s information or appearance in our materials, please contact us using the details below.
As the Voices of Keenesburg project grows or as privacy expectations change, we may update this Privacy Policy.
When we make meaningful changes, we will update the date or version on this page and, when appropriate, share a brief notice on the website or through other project communications. We encourage you to review this Policy from time to time to stay informed about how your information is used.
If you have questions about this Privacy Policy, how your information is used, or if you would like to request access, correction, or changes to how your materials are shared, you can reach us in the following ways:
- By email at keensburgvoices@gmail.com
- Through the Contact page on this website
When you write to us, please include enough detail for us to understand your request (for example, which story, photo, or recording you are asking about), and we will do our best to respond in a timely and thoughtful way.